Letters of Support

Institutional Letters of Support for grant applications 

If your grant application requires an institutional Letter of Support from your Head of Department, the School does not need to be involved.

If the funder requires a letter signed by the Head of School, Pro-Vice-Chancellor (PVC) or Vice-Chancellor (VC), you must request this from the School.

How to request a Head of School, PVC or VC support letter 

1. Read the support letter guidance on the Research Strategy Office (RSO) website. Download (i) letter template, (ii) letter request form. 

2. Write your draft support letter, using the RSO template and following their guidance. Word limits: max 500 words for a one-page letter; max 850 words for a two-page latter. 

3. Complete the letter request form. List every institutional contribution (financial or in-kind, e.g. lab space) mentioned in the letter. This must then be signed off by your Head of Department on each line – allow time to obtain the signature. 

4. Submit both documents to researchcalls@tech.cam.ac.uk

• Deadline for a Head of School letter: 5 working days before your ROO deadline 
• Deadline for a PVC or VC letter: 5 working days before your deadline to return the draft to the Research Strategy Office