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Current jobs in the Office of the School of Technology at the University of Cambridge.
Updated: 14 min 8 sec ago

Office Coordinator

Fri, 02/02/2024 - 00:00

We are looking for an Office Coordinator to join our small and friendly team, where you will be supporting the work of the School Office. You will be an integral member of the team, with responsibilities relating to HR, purchasing, communications (including our website/intranet), meetings and events. Full training will be provided, and you will work closely with the rest of the team, including your line manager, the Governance and Operations Administrator, as well as others such as the EA to the Head of School and the Finance Advisor. This role would suit you if you have excellent communication and organisational skills, are process-driven, can prioritise your work and are confident in proactively using your initiative. You will also need to be adept at using Microsoft packages and be willing and able to learn to use new software packages (including web editing, if no prior experience).

The School Office sits at an interesting interface between the Departments and Institutions of the School of Technology and the University's central administration. We also collaborate directly with external bodies, such as funders. We have especially close contact with Education Services, the Finance Division, the Research Office and the Human Resources Division as well as the Departments within the School. The School Office is responsible for proposing, consulting and implementing School-wide polices and administrative procedures, ensuring compliance within the University's governance framework, and financial control. Most members of the team, which comprises both academic and professional services staff, support one of the key functions of the School (eg HR, finance, research, education, governance), whilst the School Office Coordinator provides a support function for the team as a whole, as set out in the attached Further Particulars document.

Key responsibilities of the role include: managing the team calendar, organising meetings and occasional events; responding to emails to our general enquiries address, liaising with other members of the team as necessary; sending out regular communications to the team and the Departments of the School; supporting recruitment and HR administration, including maintaining records via online systems; supporting committee work, preparing draft agendas and compiling paper packs; keeping our website and intranet up to date; purchasing new office supplies and equipment as needed, maintaining our register of assets and processing invoices; documenting processes and considering ways that we might improve our ways of working; general administration support, including maintaining safety records, reporting building faults and updating local processes.

In return we would offer you:

  • a clear training plan, with supportive training being delivered by colleagues within the team and others in the wider University;
  • weekly one-to-ones with your Line Manager and an annual review to ensure you are on track;
  • fortnightly team meetings/lunches, to develop your understanding of the work undertaken across the whole School Office;
  • IT equipment to allow for hybrid working when possible, taking into consideration the department needs (currently we expect all staff to be in the office at least 2 - 3 days a week, to maximise collaboration opportunities and support the team culture);
  • the opportunity for flexible working: this post is available either full- or part-time (minimum 30 hours per week) and working patterns can be discussed either at interview or in advance;
  • joint development of a Personal and Professional development plan to encourage future promotion within the University;
  • access to various University training courses, as well as LinkedIn Learning, with an emphasis on personal development;
  • a supportive, inclusive and engaging working environment within a small and friendly team.

We welcome applications from individuals who wish to be considered for part-time working (minimum 30 hours pw) or other flexible working arrangements.

Click the 'Apply' button below to register an account with our recruitment system (if you have not already) and apply online.

If you would like to discuss the role informally, please contact Becky Ramshaw, School Administrator (Governance and Operations) at govern-ops@tech.cam.ac.uk

Please quote reference NN40394 on your application and in any correspondence about this vacancy.

The University actively supports equality, diversity and inclusion and encourages applications from all sections of society.

The University has a responsibility to ensure that all employees are eligible to live and work in the UK.

HR Adviser

Fri, 05/01/2024 - 00:00

This is a fantastic opportunity for a motivated HR professional to join the School of Technology HR Team.

The School of Technology is one of the six Schools at the University of Cambridge, comprising the Departments of Engineering, Chemical Engineering and Biotechnology, Computer Science and Technology, the Cambridge Judge Business School and the Cambridge Institute for Sustainability Leadership. We employ over 1,700 people. This is an exciting time to join with some key HR projects happening across the University.

We are looking for someone who wants to broaden their generalist HR experience within a varied and dynamic role at a world-leading University, is interested in improving HR processes for the benefit of our staff and is able to produce work to a high level of accuracy.

As HR Adviser, you will work as part of a small, supportive and friendly team, reporting to the Lead HR Business Partner for the School of Technology and will provide HR support to our Institutions. This will include being the first line of contact to respond to general HR queries and supporting the HR Business Partners with some employee relations casework. You will have the opportunity to take forward wellbeing initiatives, as well as to work on a variety of HR projects, including the School's Equality, Diversity and Inclusion priorities.

You will also be responsible for reviewing people management data, working closely with the HR Business Partners to identify risks, issues, trends and opportunities for continuous improvement. You will work closely with the Lead HR Business Partner to ensure that key HR annual processes and queries from Institutions are managed efficiently.

To be successful in this role, you will need to build strong working relationships with colleagues.

We are looking for someone with:

  • A degree or Level 6 vocational qualification or an equivalent level of practical experience
  • Experience of dealing with HR queries and supporting employee relations casework
  • Excellent analytical skills
  • Experience of undertaking project work, including conducting basic research and collating information
  • Excellent interpersonal and all-round communication skills
  • Excellent organisational and prioritisation skills
  • Knowledge of HR processes, employment law and best practices
  • The ability to demonstrate a flexible approach whilst maintaining high levels of confidentiality and integrity

The School of Technology HR Team is currently operating a hybrid working model and you would be expected to attend the workplace on average three days a week.

Interviews will be held week commencing 29 January 2024.

Once an offer of employment has been accepted, the successful candidate will be required to undergo a basic disclosure (criminal records check) check, a health assessment and a security check.

Click the 'Apply' button below to register an account with our recruitment system (if you have not already) and apply online.

If you would like to discuss the role informally, please contact Ms Tracy Brooks, Lead HR Business Partner for the School of Technology, at tracy.brooks@admin.cam.ac.uk.

Please quote reference NN39970 on your application and in any correspondence about this vacancy.

The University actively supports equality, diversity and inclusion and encourages applications from all sections of society.

The University has a responsibility to ensure that all employees are eligible to live and work in the UK.